Turn every
conversation
into
Note Flow records your meetings, transcribes conversations, and automatically extracts tasks and reminders. Stop taking notes. Start taking action.
The Problem
Meetings are broken. Your follow-through shouldn't be.
73%
of meeting action items are forgotten
Without automated capture, most tasks discussed in meetings are never written down or followed up on.
31hrs
per month wasted in unproductive meetings
Professionals spend over 31 hours monthly in meetings, yet leave without clear next steps.
62%
of professionals miss important context
Manual note-taking forces you to choose between participating and capturing information.
$37B
lost annually to poor meeting follow-through
Companies lose billions because verbal commitments made in meetings never turn into tracked tasks.
Features
Everything you need to capture and act
From recording to task completion, Note Flow handles the entire pipeline so you can focus on what matters.
Real-Time Audio Recording
Background meeting recording with chunked streaming. Capture every conversation seamlessly, even when the app isn't in focus.
AI Task Extraction
GPT analyzes your transcripts to automatically extract tasks, reminders, and action items with priorities and deadlines.
Speaker Recognition
Voice embeddings with pyannote identify who said what. Track who assigned each task and who owns it across recordings.
Push Notifications
Instant push notifications via Expo and Firebase the moment action items are extracted from your meeting.
Whisper Transcription
OpenAI Whisper transcribes audio in real-time as chunks arrive. Searchable transcripts with speaker timestamps.
Task Management
Extracted tasks organized by type, priority, and status. Complete, dismiss, or follow up directly from the app.
Self-Hosted & Private
Full Docker Compose stack with PostgreSQL, Redis, and Celery. Your audio and data never leave your infrastructure.
iOS & Android App
Native mobile app built with React Native and Expo. Background recording, real-time results, and task management on every device.
How It Works
Three steps. Zero effort.
From conversation to action items in minutes, not hours.
Record
Hit record and carry on with your meeting. Note Flow captures audio in the background and streams it to our servers in real-time chunks.
Works with any conversation — meetings, calls, lectures, or brainstorms.
Analyze
AI transcribes audio with Whisper, identifies speakers through voice embeddings, and runs GPT extraction to find every task and reminder.
Processing starts while you're still talking. Results are ready when you finish.
Act
Receive instant notifications with extracted tasks. Review them in a clean interface with priorities, deadlines, and speaker attribution.
Complete, delegate, or dismiss tasks with a single tap.
Use Cases
Built for people who talk for a living
Whether you run meetings, close deals, serve clients, or attend lectures — Note Flow makes sure no action item is ever lost.
Project Managers & Team Leads
Never lose track of who owns what
Challenges
- Back-to-back meetings with no time to take notes
- Action items scattered across tools and memory
- No clear accountability for verbal commitments
Note Flow records every standup, sprint review, and 1-on-1. Tasks are extracted with speaker attribution so you always know who committed to what.
Save 8+ hours per weekSales Teams
Turn every call into a closed deal
Challenges
- Forgetting client requirements mentioned in calls
- Follow-up tasks falling through the cracks
- No record of what was promised during negotiations
Every client call is transcribed with speaker identification. Follow-up tasks and commitments are automatically flagged so nothing slips.
23% more deals closedFreelancers & Consultants
Capture every client requirement
Challenges
- Missing requirements means rework and lost revenue
- Clients expect instant summaries after calls
- Juggling multiple clients without dropping balls
Record client meetings hands-free. Get a complete transcript and extracted deliverables automatically. Send follow-ups minutes after the call.
40% less scope creepStudents & Researchers
Focus on learning, not note-taking
Challenges
- Can't pay attention and take notes simultaneously
- Lectures move too fast to capture everything
- Study tasks and deadlines mentioned verbally get lost
Record lectures and research discussions. AI extracts study tasks, assignment deadlines, and key reminders. Full searchable transcripts for review.
2x better retentionTestimonials
Loved by teams who ship faster
“Note Flow completely changed how our team handles standups. We used to lose half of our action items. Now everything is captured and tracked automatically.”
Megan Torres
Engineering Manager, Series B Startup
“As a consultant, I was spending 30 minutes after every client call writing up notes. Note Flow gives me a perfect summary with tasks before I even hang up.”
David Chen
Independent Strategy Consultant
“The speaker recognition is incredible. It knows who assigned what task and tags them automatically. Our team accountability went through the roof.”
Priya Patel
VP of Sales, SaaS Company
“I record all my lectures now. Instead of frantic note-taking, I actually listen and learn. The extracted study tasks are surprisingly accurate.”
Alex Kim
Graduate Student, MIT
“We self-host Note Flow for our legal team. The privacy-first architecture was the deciding factor. No audio ever leaves our servers.”
Rachel Adams
CTO, Legal Tech Firm
“I've tried every meeting assistant on the market. Note Flow is the only one that actually extracts actionable tasks, not just summaries.”
James Wright
Product Manager, Fortune 500
Pricing
Start free. Scale when ready.
No credit card required. Upgrade when you need more hours or enterprise-grade self-hosting.
Starter
For individuals getting started with AI note-taking.
- 5 hours of recording per month
- AI transcription & task extraction
- Speaker identification (up to 3)
- Push notifications
- Mobile app (iOS & Android)
Pro
For professionals who live in meetings.
- Unlimited recording hours
- Unlimited speaker recognition
- Priority processing (2x faster)
- Full transcript search & export
- Real-time task notifications
- Email support
Enterprise
Self-hosted, secure, and fully customizable.
- Everything in Pro
- Self-hosted deployment (Docker)
- On-premise data sovereignty
- Dedicated support & SLA
Stop losing action items.
Start shipping faster.
Join thousands of professionals who never miss a task from their conversations. Free to start, no credit card required.
5 hours free every month. No strings attached.